Last updated: [Insert date]
[Agency Name] (“we”, “our”, “us”) is committed to protecting the privacy and security of your personal data. This Privacy Policy explains how we collect, use, store, and protect your information when you apply for jobs through our website or otherwise interact with us.
1. Information We Collect
When you apply for a job through our website, we may collect the following types of information:
- Personal details (name, email address, phone number, postal address)
- Professional details (CV/resume, employment history, education, skills, qualifications)
- Additional information you choose to provide in your application or communications with us
- Special categories of data (e.g. work permit status, health/disability information) if relevant to a role and where permitted by law
2. How We Use Your Information
We use your personal data for the following purposes:
- To process and evaluate your job application
- To communicate with you regarding your application
- To match your profile with suitable job opportunities
- To share your CV and details with potential employers (with your knowledge)
- To keep you in consideration for future roles, if you have consented
- To comply with legal and regulatory requirements
3. Legal Basis for Processing
We process your personal data on the following grounds:
- Legitimate interest – to process your job application and connect you with potential employers
- Consent – when we keep your CV on file for future opportunities or share your details for roles beyond your original application
- Legal obligation – to comply with applicable laws and regulations
4. How We Store and Protect Your Data
We take appropriate technical and organisational measures to protect your data against unauthorised access, loss, or misuse.
Your data is stored securely in our systems and only accessible to authorised personnel.
We will retain your personal data for [insert retention period – e.g., 6 months, 12 months] after your application, unless you consent for us to keep it longer for future opportunities.
5. Sharing of Your Data
We may share your personal data with:
- Potential employers/clients for job opportunities (with your knowledge)
- Service providers who help us deliver our services (e.g., IT systems, email, hosting providers)
- Regulatory bodies or authorities if required by law
We do not sell your personal data.
6. International Data Transfers
If your data is transferred outside the UK/EEA, we will ensure appropriate safeguards are in place (such as Standard Contractual Clauses) to protect your information.
7. Your Rights
Under data protection law, you have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate or incomplete data
- Request deletion of your data (subject to legal obligations)
- Object to or restrict our processing of your data
- Withdraw your consent (where processing is based on consent)
- Request a copy of your data in a portable format
To exercise any of these rights, please contact us using the details below.
8. Contact Us
If you have any questions about this Privacy Policy or how we handle your data, please contact us:
[Agency Name]
Email: [Insert email]
Phone: [Insert phone number]
Address: [Insert postal address]
9. Updates to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised “Last updated” date.
